How it Works

When you rent through us, we guarantee a verified landlord, a secure rental agreement and support that is open every day. We verify and do a background check of landlords. All payments are handled via us. All our landlords are verified for your safety. We create a lease that protects you throughout the rental period. It is developed by our lawyers and is easily adapted to the home you are renting. The digital lease, handling of all rental payments and support are included in our service and cost nothing for tenants.

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Step 1: The renter and the landlord approve the conditions.

Both parties approve the terms and conditions, which consist of a apartment description, rent amount, rental conditions, number of days allocated for apartment inspection by the tenant.

Step 2: Transaction - 6 simple steps.

1. The renter initiates the rental procedure with the landlord and must be accepted as a tenant.

2. The landlord contacts us with the renter details and initiates the rental procedure.

3. We will issue a contract signed by the landlord and a payment invoice to the renter.

4. At this point the tenant will transfer a refundable security deposit and the rent for the first 2 (two) months rent and 1 (one) month to our agent bank account. We handle all rent payments and your deposit is not paid to the landlord until you have moved in and confirmed that everything is alright. The tenant will receive the keys within 2 working days, by post.

5. The renter makes the payment by following our specific instructions and when payment is confirmed, Estate Fairview Apartments is authorised to send the keys to the renter. The renter will receive the keys within 2-3 working days, by post.

6. The tenant has 3 days to inspect and either accept or reject the apartment. If for any reason, the tenant will not be satisfied with the property, we will refund the security deposit to the tenant and will return the property's keys and documents to the landlord. The refund will be made in cash, on the spot.

For tenants:

- with our standardized 10 day money-back guarantee available for all rental transactions, the tenant can rest assured that the apartment exactly represents what is described either in the original advertisement or by the landlord.

- our services are completely free of charge for tenants.

- our payment system is 100% secure. Payments are processed by our system and remain in our account until the tenant has inspected and approved the apartmentin question.

For landlords:

- we only charge the landlord if the apartment is rented out, hence no charges are levied for a apartment not rented out. We can relist the apartmentuntil it is rented out.

- landlords can be 100% sure that rental payments will be made in time.

- rent out your apartmentfrom the comfort of your own home. We know time is money, thus we value time. Let us take care of the rental process and simply wait for a cheque to arrive from us when the process has been completed.

A standard Estate Fairview Apartments rental agreement consist of:

  • Rental agreement duration
  • Rent amount
  • Additional cost details (heat, water, electricity etc.)
  • Notice period
  • Deposit amount
  • If rooms are furnished, an inventory list of all items (verified by our agent to ensure all items are in good condition. Any damaged items will be documented in writing to ensure you are not liable for pre-existing damage when moving out).
  • General house rules (also includes details of which repairs are managed by the landlord and tenant, respectively).
  • After contract signing, both parties must follow the provisions therein. It is, therefore, very important to read and understand the entire contract prior to signing, even if lengthy and complicated.

DEPOSITS:

  • Most landlords request a deposit, which will be reimbursed when moving out, together with any accrued interest. In the event of apartment damage, the landlord has the right however, to retain the amount required from the deposit to repair said damage.
  • The maximum legally allowed deposit amount is equivalent to three month’s rent plus 16% VAT. Many landlords however, require only deposits equivalent to 1 or 2 months’ rent. The landlord must ensure to charge the correct rent during the rental period.

    • RENT AND MUNICIPAL FEES:

  • The term “rent” refers to the amount paid to the landlord each month. Any additional costs depend on the apartment and its location and are individually stipulated in the rental agreement. Additional utility costs, such as heating, gas, water and electricity depend on personal usage and are paid monthly at a fixed rate agreed beforehand. The meters are read annually and any excess/deficit is reimbursed/levied depending on usage.
  • Other additional costs (such as waste management, street and apartment cleaning) depend on the size of the ap. In some cases, especially with older, this may also include some of the aforementioned individual costs. If, for instance, the house does not use individual heat measurements for each apartment, the total cost is distributed among the in relation to their size.
  • Most landlords expect the rent to be paid either via direct debit or automatic transfer. Said details are specified in the rental agreement.

    • RULES AND PROVISIONS:

  • Caretaker: In properties housing several tenants, there will often be both a caretaker and a landlord. The caretaker and the landlord are responsible for ensuring proper daily operations and repairs if necessary. Winter service and street cleaning: If there is no caretaker available, the tenants are legally obligated to remove snow and ice from in front of the building during the winter. This is normally stipulated in the rental agreement. If the tenants are obligated to remove snow and ice, they are also responsible for any damage that occurs if they fail to honor this obligation. Some areas also require street sweeping on a weekly basis.
  • Pets: Having pets in must first be discussed with and approved by the landlord, and should also be included in the rental agreement. If a tenant wishes to bring a pet into an already occupied apartment, either the rental agreement or the landlord must be consulted first to ensure its lawfulness. The term “pet” refers to dogs, cats, birds, hamsters etc.

    • NOTICE PERIOD:

  • A certain notice period applies to rental agreements, which comes into effect if either you or the landlord wishes to terminate the rental agreement. However, the landlord may not terminate the rental agreement without stating a reason. The legal notice period for standard rental agreements is 3 months.